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Several years ago, I met Fred Meijer at a meeting. Mr. Meijer was well known for his philanthropy, especially in the development of bicycle paths across West Michigan. When he found out that I design these paths, he baitingly asked me, “Why do we need an engineer to design bike paths?” I gave him all of the standard engineer answers about drainage, road right-of-ways, easements, retaining walls, and good construction oversight. He smiled at my answer, having known it ahead of time. But the question stuck with me. Why should someone invest in good engineering design and oversight on a bike path? They’re simple, right?

I will answer the question with an example.

Sometime back a Township client asked this same question, and, despite my good “engineer” answer, decided that rather than accepting my proposal they would just have a local developer build the trail. It seemed like a good idea to them at the time. They saw the initial cost savings of removing the engineering independent design and construction observation from the project budget.

Fast forward five years. the same Township called me to design an extension to their developer-built trail. They also requested that I take a look at the existing trail section, admitting that it needed significant maintenance, and that they wanted my advice on how to fix it. The photos below show what went wrong with the original trail.

  trailcracks1 trailcracks2 trailcracks The old trail is peppered with cracks. Why? Here are my thoughts:

  • Design for each trail is site-specific. There is no “typical cross section” that can be constructed everywhere. Each section of trail has its own unique design and construction challenges that must be carefully reviewed to ensure that the trail lasts as long as possible.
  • Construction oversight is critical. Contractors and developers construct. Engineers design and work to make sure the design is implemented in the field. Some of the most common problems are smooth curve radii, improper slopes, poorly compacted gravel, incorrect asphalt thickness and temperature, and drainage.
  • Asphalt pavement relies heavily on a good base to perform properly. Good pavement design considers the asphalt mix, the gravel quality, gradation and thickness, and the level of compaction beneath it.
  • Drainage is critical–for both surface water crossing the trail and sub-base drainage under the asphalt. If these issues are not properly addressed, the surface will not last.
  • The pavement for this trail was constructed in one layer. This may have seemed like an easy way to cut cost from the project, but we learned long ago that it takes two asphalt layers to build a lasting, low-maintenance trail. Two layers of asphalt provide a significantly smoother and stronger trail with minimal increase in cost.
  • Weeds and roots are growing through the asphalt. Often in situations like this, it helps to place a Bio-Barrier type product below the trail surface to prevent vegetation growth.

  Below is a photo of the new trail section for which Prein&Newhof provided design and construction observation services. It should last for many years before needing anything beyond normal maintenance. paved trail

Over the past few decades and several hundred miles, Prein&Newhof has learned much about good trail design. Good engineering makes a real, tangible and positive difference in the outcome of a trail. It is well worth investing a little more to make sure your community’s trail is done right. The next time someone asks about the value of an engineered design, I’ll have more to say!

While it is typical to have someone who objects to a proposed trail, in most cases we see an about-face once the trail opens for public use. One property owner actually called me a couple months after the trail opened and apologized for being difficult during construction. She discovered how much she loved the trail! She said that all of the neighbors now meet on the trail where their children are able to safely ride their bikes.

The best way to handle trail opposition is to have a conversation and find the why. Getting to the heart of the matter allows for clarification and, if needed, compromise.

It can be hard for some people to visualize how a trail will benefit them until they have one nearby, but most people eventually come around. And, in the process you meet some interesting people. Here are a few of my favorites:

  • A couple who owned a bed and breakfast along a proposed trail’s route voiced their vehement complaints about anything involving the trail during the design process. They would not allow the contractor to set foot on their property, not even to build a retaining wall at the edge of the right-of-way. After the trail opened, I checked their website, and not only was the trail listed as one of their key attractions, they stocked bicycles for their guests to use!
  • One woman became so upset when the contractor cleared sod from her lawn that she began weeping. As the bulldozer approached, she lay down in its path and wouldn’t get up. Finally, we convinced her that we would replace her precious petunias as soon as the contractor paved the trail.
  • Another time, an anti-government/militia-type person who was opposed to a trail began making vague threats to me. To him, this project represented the government abusing its power. Ironically, he then threatened to call the police and have me put in jail!
  • I once met with an angry man whose body shook as if he was freezing as we talked. Our trail project planned to take out several scrub trees within the right-of-way, which he considered his front yard. This triggered his paranoia, because he felt the trees were the last barrier between him and those out to ‘get’ him. Looking me in the eye he said “I better go inside now. I’m afraid I’ll do something I’ll regret if I don’t.”
  • We try to design our trails to serve as many people as we can. One trail connected a new development with a park, and passed in front of several houses on a busy road. One of those homeowners objected to the trail. His rationale—he was afraid with the trail traffic by his house that someone would steal the tires off his cars.
  • An elderly man was so upset about a trail that he was afraid he would have a heart attack during its construction. His parting words to me were “If I die during this project, you’re to blame, and that’s something you’ll have to live with for the rest of your life.”
  • While a trail was under construction an elderly man emerged from his house carrying his oxygen tank in one arm and waving a shotgun in the other while chasing the contractor away from his yard. This was his not-so-subtle way of voicing his displeasure with a new trail.
  • When a utility line is accidentally cut, I always hope that it is a “non-essential” service like electricity or telephone; homeowners are more understanding of these mishaps than when it’s their cable TV line that’s cut!!

Scott Post is a board member at the West Michigan Trails and Greenways Coalition. He has designed nearly 150 miles of non-motorized trails in Michigan.

When I started designing non-motorized trails in the Holland area about 16 years ago, trail development was still in its infancy. Since then, I have designed or managed construction of about 150 miles of trails. As your community’s trail system develops, maintenance becomes a real concern. Here are 13 of my favorite maintenance-minimizing trail design tips:

Paving

  • For a paved trail, use two courses of asphalt. The second course minimizes cracking and provides a much smoother surface for minimal extra up front cost. Contractors may ask if they can pave the same thickness in one course, because it saves them a little money. Do NOT allow it!
  • Extend your gravel sub-base at least one foot beyond the paved trail edge. Any less and the edges can crack and eventually fail.
  • Test the gravel gradation and compaction during construction. The wrong mix or sloppy compaction will cause early cracks in the pavement.

Vegetation

  • If it is necessary to clear vegetation to build your trail, be careful to remove all roots – especially willow trees and yucca plants. They will grow back right through the pavement!
  • Remove all dead and dying trees within 10 feet each side of the trail. Falling branches can be dangerous and the debris clutters trails.
  • Keep your trail away from trees if possible. Roots and debris are two of a trail’s most common maintenance headaches.
    If you cannot dodge trees and you are worried about roots wrecking the trail surface, consider installing a product similar to bio-barrier. Products like this do not injure the trees, but when installed correctly, they prevent the roots from growing under the trail.
  • If your trail parallels a road, as often as possible, maintain a grass strip between the pavement edges. This protects both the trail and the road shoulder. It also minimizes road gravel washing all over your trail after it rains.

Layout and Structure

  • If fill to build your trail, make sure the downhill side-slope is no steeper than 1 ft. of rise over 3 ft. width. If it is too steep, the slope often settles and takes the pavement edge with it.
  • If your trail includes a bridge or boardwalks, include concrete approach ramps. This minimizes the inevitable settlement and “bump” at the transition point.
  • If your trail goes downhill for longer than 300 ft., find a way to drain water off the trail surface into a swale, ditch, gutter or catch basin. Otherwise, the edge of the path, shoulders or the grass along the trail could wash out.
  • If you are building a trail above native clay soil, consider placing a filter fabric between the clay and the sand/aggregate sub-grade. It will help produce a uniform stress on the clay and prevent uneven settlement and pavement cracks.
  • In wet areas, make sure drainage goes under the trail, not over it. Build the trail higher if necessary. Use a culvert to convey flow or equalize ponding on both sides of the trail. Otherwise the trail becomes frequently wet and potentially dangerously slippery.

Scott Post is a board member at the West Michigan Trails and Greenways Coalition. He has designed nearly 150 miles of non-motorized trails in Michigan.

By Scott Post, PE

In my last post, I talked about where to find money for a non-motorized trail project. Here are nine ways you can help your project compete for grants:

  1. Have a written recreation plan, and designate non-motorized trails as your #1 priority.
  2. Commit as high a matching fund percentage as possible. Put a matching funds line item in your annual budget, so you can stockpile cash and react to an opportunity. Better yet, propose a millage for trails or parks. Many communities have discovered their constituents easily pass these millages.
  3. Provide connections to existing trails and trail networks, locally and especially regionally.
  4. Connect existing parks and schools together and with commercial and residential areas.
  5. Provide handicapped accessibility.
  6. Provide fishing or wildlife viewing opportunities.
  7. Have preliminary design completed and ready to go when funds become available. Your project doesn’t need to be “shovel ready”, but if preliminary design is complete it can easily be finished to the particular requirements of any grant program. If not, at least have a good cost estimate ready so you do not request too little grant funding.
  8. Develop your operations and maintenance plan and budget before building your trail or applying for grants. This shows funders your commitment to being a good steward of their money.
  9. Develop a “Friends of the Trail” group. This shows community support, commitment, and organization. “Friends” groups are typically official non-profit entities. This way private donations to your trail project are tax deductible!

Scott Post is a board member at the West Michigan Trails and Greenways Coalition. He has designed nearly 150 miles of non-motorized trails in Michigan.

By Scott Post, PE

Whenever I meet with a new non-motorized trails group or client, one of the first questions I am asked is, “Where can we get grants to pay for our trail?” If your group or community is planning a non-motorized trail, check out my seven favorite trail funding sources:

  1. Michigan’s Natural Resources Trust Fund (For example, Cannon trail)
    Grants a maximum of $300,000 per project. Applications are due April 1 each year.
  2. MDOT’s Transportation Alternatives Program (TAP) (For example, Fred Meijer CIS Trail between Ionia and Owosso)
    Emphasizes regional trail connectivity.
  3. MDOT’s Congestion Mitigation and Air Quality (CMAQ) Improvement Program (For example, Blue Star Trail)
    Can be used if your community is in a non-attainment zone for air quality. Trails can be constructed to provide access for alternative modes of transportation.
  4. Recreation or trails millages (For example, Spring Lake Township)
    Many communities have successfully passed trail millages to use for the development and maintenance of trail projects.
  5. Benefactors and Foundations (For example, Greenville Trail)
    Often local corporations in your community may see this as an opportunity to give back.
  6. Fund Drives (For examples, Big Rapids’ Access for All for the Riverwalk)
    Many local organizations will assist with fundraising for community projects that they support.
  7. MDOT’s Safe Routes to School program (For example, Allegan’s Monroe Street)
    Safe Routes to School funding will require a community non-motorized plan and the adoption of a Complete Streets ordinance.

 

Scott Post is a board member at the West Michigan Trails and Greenways Coalition. He has designed nearly 150 miles of non-motorized trails in Michigan.

By Jim Hegarty, PE

1. Dream Big

When I was a young engineer, one of my mentors told me this: “There’s no such thing as a money problem, only idea problems.”

In other words…“Good ideas attract money.”

I like to ask my public-sector clients what they would do if money were no object. To start, I have them make a wish list. Write everything down. Everything they want to accomplish for their community.

Why? It is easier to find money on purpose than to rely on luck. It surprises me how many communities react to, rather than plan for, funding opportunities or announcements. When funding becomes available, the first recipients are largely those whose projects were shovel-ready.

Planned. Designed. Ready to go. Defeatists don’t win grants. Visualize the things you want to happen, so when opportunity knocks, your projects are planned, designed, and ready to go.

CHALLENGE:

Gather your staff and community leaders and start dreaming. What would you do if you had the money to do it? Write it down. Everything you can think of. In my next posts, I will suggest some ideas to help you bring your dreams to reality.

 

2. Network

Pick any project on your wish list—where will you find enough money to make it happen? Look to your network. No, I do not mean ask them for money! They are, however, a key link between you and money. Key people in your network might include:

  • Engineers
  • Planners
  • Attorneys
  • Financial Advisers
  • Peers in other communities
  • Associations (MML, MTA, MLGMA, etc.)

Describe what you want to do, and ask them if they know where you can find favorable financing or a grant. Chances are several of them can point you in the right direction. For smaller projects you might be able to get seed money from local service clubs and charitable or community foundations.

In addition, do not forget your digital resources:

 

3. Make Your Pitch!

Once you have identified your project and found a prospective funding source, it is time to make your pitch! Usually, this means writing a grant or funding proposal. Every organization has its own proposal format and scoring system. Here are eight key items to include somewhere in your proposal:

  1. Succinctly summarize your proposal in one paragraph or less—it is your headline!
  2. Provide information on how you will manage the grant. Show them that you have managed similar grants before and that their money will be in good hands.
  3. Tailor how you describe your need/project/activity in a way that matches the scoring criteria and the funding program’s objectives.
  4. Outline your work plan and project cost. The more detail you have, the better.
  5. Identify your source(s) of “matching” money. You need “skin in the game” for most grants.
  6. Outline your plan to maintain any physical assets once the funding is gone.
  7. Explain future project phases, if applicable.
  8. Get your grant before you write the proposal!

Item #8 bears some explanation. Before you write any funding proposal, engage the funding organization in a discussion about your project/proposal. Invite them to meet with you. Get their advice and feedback. Moreover, since developing a funding application is time-consuming and expensive, ask them if your project is a good candidate for funding before you begin the application process.

 

4. Improve your chances for success!

I am convinced that preparation begets luck. I have found when my clients focus on these four things it greatly enhances their chances for funding success:

  • Shovel-readiness: The better defined your project is by the time you apply for funding, the greater your chances for success. You at least should have a well-developed cost estimate and work plan. Preliminary studies, plans or sketches are nice, but completed design plans are better. Better still—have all your regulatory permits in-hand.
  • “Skin”: If you are not willing to bet your own money on a project, why would anyone else? The more you can come up with, the better you will do. Some communities even have “matching funds” as a line item in their annual budgets, so they can take advantage of unexpected opportunities.
  • Collaboration: Many funders like to see multi-party partnerships. It helps them leverage their own good will, and it shows them you have gathered strong support. If you do not have project partners, at least get support letters from other groups and communities.
  • Political Support: You should gather support letters from elected representatives and ask them to promote your project to funding agencies. Be careful, however, not to overstep an agency’s funding process.

You can find more resources in Prein&Newhof’s Grants and Loans Guide.

Happy hunting!

By Jim Hegarty, P.E.

Unlike many Grand Rapidians, I missed the worst of Grand Rapids’ Great Flood of 2013. I was in Clearwater, Florida, reading the national news about our flood from the safety of my beach chair. Being in a relaxed and contemplative state, I began to ruminate about “our” flood in terms as only a civil engineer could.

To whit: The Grand River at downtown Grand Rapids saw its highest water level in over 100 years, but it wasn’t a 100-year flood.

What?

A 100-year flood is one whose flow has a 1% (1 in 100) chance of occurring in a given year. Statisticians study historical flood records to determine mathematically the magnitude of a 100-year flood.  Prior to 2013, Grand Rapids’ weather statisticians figured that the flood with a 1% chance of occurring in a given year is larger than the one that caused the highest water levels we’ve seen downtown in over 100 years!  In reality, the flow we saw in the great Grand Rapids flood equated to only a 16-year flood according to Mark Walton from the National Oceanic and Atmospheric Administration (NOAA) National Weather Service.

Why, then, was the river so high? One word: floodwalls.

The floodwalls channeling the Grand River through downtown Grand Rapids haven’t been there for 100 years, and they raise the water level as the Grand River races between them to a more natural setting downstream. The walls “pinch” the river’s otherwise wide floodplain in this heavily-developed area, increasing both the river’s surface level and its velocity between them. Mayor Heartwell credited the floodwalls with saving the city from a massive flood.

The “100-year flood plain” is the ground elevation contour reached by the theoretical 100-year flood. People living within the 100-year flood plain are eligible for government-backed flood insurance, but only if Federal Emergency Management Agency (FEMA) engineers have calculated and mapped the 100-year flood elevation for a given watershed.

Currently in draft form, FEMA’s updated Grand River floodplain maps show the Great Flood of 2013 remained within the 100-year floodplain because, as explained in the previous paragraphs, it was less than an “official” 100-year flood.

One of the reasons FEMA’s report remains in draft form is that it cannot “certify” that Grand Rapids’ floodwalls will contain the 100-year flood. FEMA’s current “draft” flood model shows that while the 100-year flood in Grand Rapids will not overtop the existing floodwalls, it will come within one foot of overtopping them. By FEMA’s definition a “certified” floodwall must have at least three feet of “freeboard” remaining between the 100-year water level and the top of the floodwall. Because the existing floodwalls are not “certified”, FEMA hydrologists revised their flood model to treat the current floodwalls as if they do not exist. The result, and a cause for great angst among Grand Rapids officials, is that much of the West Side is deemed to be within the 100-year floodplain!

Another irony is that there were no recorded 100-year storms directly preceding the Great Flood of 2013. A 100-year storm is one which has a 1% probability of occurring in a given year. The “storm” is usually rainfall, and in Grand Rapids it takes 6.15 inches of rainfall in a 24-hour period, or 2.8 inches in one-hour, to qualify as a 100-year storm.

Even 100-year storms do not guarantee 100-year floods. Why?

Besides rainfall, a river’s flood level depends on the beginning river depth before the storm and the extent of existing ground saturation. Also, an intense rain may only occur over a small portion of the overall watershed. It’s possible to have a 100-year storm in a dry watershed and not create a 100-year flood. And, as in Grand Rapids’ case, it’s possible to have less than a 16-year storm create a 16-year flood with already-saturated ground and high river levels.

 

 

By James R. Hegarty, P.E., Barbara Marczak, P.E., and Brian Vilmont, P.E.

Our infrastructure provides the foundation on which our communities are built: the roads that enable our transportation, the watermains that provide our drinking water, the sewers and treatment plants that put clean water back into our environment, and the buildings upon which our communities depend for services and support. All the assets that make up our infrastructure systems must be managed in order to maintain their value to our communities. Without asset management, our limited funds will continue to be depleted with reactionary repairs instead of leveraged to maximize the value of each dollar spent.

Asset management is not a new concept. The old Aesop fable of the grasshopper, who sings during summer instead of preparing for winter, and the ant, who stores up food for winter during the summer, ended with this lesson: “It is best to prepare for the days of necessity.”  We know that our assets will not last forever, but we can get the most value from them if we invest in their management and maintenance. Like the ant, it is important that we do our work now and not wait for the proverbial winter for our assets to fail. To be able to choose from the many tools available for asset management, it is important to understand the fundamentals first.

How asset management works

The goal of asset management is to provide the desired level of service from our assets at the lowest, long–term costs. Proactive asset management can reduce short–term reactionary expenditures and make the most out of the available funding. To accomplish this, we need to follow these basic steps:

1. Appraisal

  • Identify Assets
  • Document System History & Concerns
  • Determine Existing & Proposed Level of Service
  • Select Desired Management System
  • Develop Work Plan *
    *Required to apply for SAW Grant Funding

2. Inventory

  • Mapping
  • Criticality Review

3. Assessment

  • Condition: Physical  & Capacity
  • Risk
  • Cost: Maintenance & Rehabilitation/Replacement

4. Asset Management Plan

  • Maintenance Strategies
  • Capital Improvement Plan
  • Funding Alternatives & Strategies

5. Implementation

  • Public Education
  • Culture: Staff & Community Investment
  • Funding: Internal & External Sources
  • Tracking & Reporting: Community Dashboard

Grants Available

The State of Michigan is moving forward with funding of asset management plan development for municipalities through  the Stormwater, Asset Management, and Wastewater (SAW) Grants. Later this summer, MDEQ will accept grant applications for this program, providing up to $2,000,000 in grant funding per municipality. SAW Grants will be awarded on a first–come, first–served basis. For more information about Asset Management Plans and MDEQ SAW Grants, contact Jim Hegarty, P.E.,  Brian Vilmont, P.E. at (616) 364–8491, or Barbara Marczack, P.E. at (231) 798-0101.

If you own property, someone likely has told you that you need a survey. Did you know there are different types of surveys? Download this free white paper to learn more about surveys, what the terms surveyors use actually mean, and answers to many frequently asked questions. Download the white paper here.

Not everyone is aware of downtown development authorities (DDA), or why they are important. Many cities have one, and Michigan has 35 of them. Prein&Newhof often works with DDAs on projects related to streetscapes and downtown infrastructure.

Downtown is considered the heart of the city. It is an expanse of a few streets that are pedestrian-oriented and often show the historical aspect of the community.  It is an important driver for commerce, a stage for public events, and a representation of the city’s identity.

Many cities’ development has focused on suburbs and subdivisions in the last 60 years. This pattern stems from the invention of cars and streetcars.  Streetcar suburbs are now often the main thoroughfares of major cities, since we build where transportation is available. Although downtown living has been abandoned in the past century, the resurgence in the last ten years has been significant. We still value our downtowns and direct special funds and efforts to keep them vibrant.

DDAs use incremental property taxes from downtown property owners to make public improvements, which encourage private investment. DDAs are formed by the municipal government after public hearing and approval, and are given boundaries as a district.

Place-based economic development has become a popular issue in response to the economic recession of the last few years. Michigan cities have seen that local identity can drive local commerce, which stabilizes local economies.

Prein&Newhof was happy to be involved with the design of Greenville’s streetscape for M-91, which built the character and identity of Greenville’s downtown and was partially funded by Greenville’s DDA.

Do you think downtowns are worth our investment?